Enter a value that specifies a location definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will apply the build-up of GLOA and GLA changes to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area change 1-5)

Enter user-defined codes from UDC table 15/AR that specify adjustments to the base location type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that defines changes to the base location type for gross leaseable area (GLA).

Program ID

The system shows one of the following worths:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area offers an overview of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease occupied location (GLOA) and gross leasable area (GLA) for all systems in a building or residential or commercial property for a given duration. You can provide the information from the R15141 report to brokers who are seeking residential or commercial properties to rent and to property managers who can supply the information to potential occupants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing alternatives to identify the amount of time, based upon the lease dates, for which the estimations apply.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA modification values from the Area Master table (F1514).

Processing options enable you to define how the system performs the estimations, along with whether the computations must be performed for all lease statuses and lease types. You can likewise run the program for specific building (service unit) category codes to determine tenancy for a group of buildings (for example, the occupancy on A-rated residential or commercial properties).

You can run and store several versions of the R15141 program. For example, you can run the program utilizing location worths from the first of the month and then run the program again using location worths from the end of the month. You can likewise run the R15141 program to get GLA and GLOA outcomes for a defined area meaning to ensure a more precise denominator computation for share element denominator and tenant exclusion guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment location types specified in Area Definitions table (F15142) will be utilized to change the values for GLOA and GLA that are occupied in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs recover worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives allow you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system utilizes to calculate gross leasable areas (GLA) and gross lease inhabited locations (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation technique from UDC table 15/OM that determines the occupied area for a system. Values are:

1: Select area values as of the very first day of the month.

2: Select area worths since the last day of the month.

3: Select area worths as of the 15th day of the month.

4: Select an average area for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing choice. The system will then re-calculate occupancy.

1: Delete only. The procedure will end after the system deletes records from F15141.

Note. If you go into 1 in the Deletion Method processing alternative, you should still enter a calculation method and location meaning to determine the records the systems chooses for removal.

5. Deletion Method

Specify how records are chosen for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon information choice, date variety, computation technique, and area meaning values in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location definition to utilize to compute the occupied location for a system.

The base area type is utilized to compute unadjusted area worths for GLOA and GLA. If you get in change location types for GLOA and GLA, the system will use those area amounts to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or uninhabited for the time period from the commitment date to the lease begin date. Values are:

Blank: The system is uninhabited.

1: The unit is occupied.

Lease Status

Specify which leases to choose for processing based on the lease status